How to apply Duplicate Ration Card if it is lost?

Civil Supplies department provides the following additional services to family cardholders through Assistant Commissioner's and Taluk Supply Officers :

How to apply Duplicate Ration Card if it is lost?

Yes, the ration applicant can apply for a duplicate family card provided it is lost or damaged. The documentary requirements are as below:

Written ration application by the head of family indicating the reasons for applying for a duplicate family carrd, the ration carrd number and FPS code. (Applications from any other member of the family will be rejected.), AND

Ration card number or xerox copy of the lost family caard OR the damaged family caard and name of the fair price shop, AND

Proof of current residence (as for a new family card) and

Proof of residence in the address in the ration caard

Question no 10: Can a new family member be added to an existing family ration card ?

Only close relatives of the cardholder may be added to an existing family card, provided the member has shifted permanently to the house of the existing cardholder or in case of a newborn child. Documentary requirements are as below:

Written application (in white paper) by the head of the family of the existing cardholder, with full address, name, previous address of the new member of the family, nature of relationship with the head of the family, AND

Certificate of non-inclusion of his / her name in any family carrd in the previous address. (OR)

Certificate of deletion from the family caard of parent or guardian in which his /her name was included earlier (OR)

Birth certificate of the child, in case of a new born child of any existing member in the family card.

Proof of applicant's current residence in Tamil Nadu (copy of original document)

Election Photo Identity Card (EPIC), OR

Property tax payment receipt in case of own house (current year), OR

Electricity Bill (last month), OR

Telephone Bill (last month) , OR

Front Page of Bank Pass Book, OR

Allotment orders in respect of persons residing at houses allotted by Slum Clearance Board, OR

Passport, OR

Currently valid tenancy agreement (in case of rented house)

How to know the Ration card Application status

apply for new ration card application

Will the new ration card apply applicant get any information about the result of his/her ration card application ?

The ration card Applicants are requested NOT to get in touch with the AC or TSO offices (unless filing additional documents) earlier than 30 days, to avoid unnecessary workload on the offices of this department. This will enable us to serve you better.

As soon as the ration card application is filed, the applicant must collect the acknowledgement slip with the office seal, date of application, serial number and date of final disposal.

Government of Tamil Nadu has fixed the time limit for passing orders on ration caard applications for new ration as 60 days from the date of application.

Once, the ration carrd application is found eligible for issue of a new family card, the carrd is sent for printing. As soon as the printed card arrives in the office, the Assistant Commissioner or Taluk Supply Officer has to send a post card to the applicant requesting him/her to collect the ration card in person with the acknowledgement slip within 15 days.

In case the ration caard application is rejected, the Assistant Commissioner or Taluk Supply Officer has to send a post card to the applicant indicating the reasons for rejection within 60 days of the application date.

If a Mobile Number or Email address has been specified in the ration card application format, Civil Supplies and Consumer Protection department will send an automated message (to be activated by end 2008) to the applicant on the status of the application as soon as the application is decided upon.

Question no 9: What can ration caard applicants do if there is delay beyond 60 days from the application date ?

Ration carrd Applicants may contact the Assistant Commissioner or Taluk Supply Officer concerned and find out the reasons for the delay.

Officers and staff of the department are liable for action if they wantonly delay applications.

The ration card Applicants may speak to Deputy Commissioner, North or Deputy Commissioner, South if within the city of Chennai and it's belt area.

The ration card Applicants may speak to the District Supply and Consumer Protection Officers of the district concerned.

If the AC or DC offices do not respond, the ration card applicants may also, if needed, also report the same by email or telephone to the Commissioner, Civil Supplies and Consumer Protection.

Ration card apply online Procedure and regulations in tamilnadu

Family ration card

Question no: 6 Is there any fee for a new ration card apply in tamilnadu?

Government of Tamil Nadu have prescribed Rs 5 as the fee for a new ration card. This amount has to be paid to the AC or TSO office concerned ration card Applicants are requested NOT to pay any bribes to any staff or antisocial elements (brokers). Any such requests may be reported to this office by email to the Commissioner, Civil Supplies and Consumer Protection.

Question No 7: To whom does appeal lie if my ration card application is rejected ?

Deputy Commissioner of Civil Supplies , Chennai City, North and South , Civil Supplies and Consumer Protection Department , Chennai 5 in respect of Chennai city and the belt areas around.

In respect of other areas the District Revenue Officer of the district.

The tamilnadu civil supply corporation is governed by the board of directors consisting of senior I.A.S officers and administrative of entire state is divided into 33 regions and each regions is headed by the senior regional managers and regional manager. The following table can help you to get the contact details of those regional managers.

Sl. No Name of the Region Name of the Regional Head Thiruvalargal- Code PERSONAL CELL PHONE 1   ARIYALUR Thiru S.JOTHIBASU, RM 04328 220133 9487995674 2   Chennai(North) Tmt. M.N. POONGUDI, DRO/SRM   044   28352439   9444406439 3   Chennai(South) Thiru P.PANDIYAN, RM / DC   044   28353754 9444401683  4   Coimbatore Tmt. P.SRI VENKATA PRIYA ,  DRO / SRM   0422   2430437   9443358874  5   Cuddalore Thiru G.BHOOVENDRAN DC / RM   04142   230630   9442130630 6   Dharmapuri Tmt. N.VASUKI, RM   04342   230792   9443938003 7   Dindigul Tmt. R.SUMANGALI, RM   0451   2461978   9442607767 8   Erode Thiru  C.MURUGANANDAM,RM   0424   2410053   9442510053 9   Kancheepuram Thiru J.ABIBOOR RAHIMAN, RM / DC 27237650 9443520781 10   Kanniyakumari Thiru, A.S.ABUL KASIM,  RM / DC   04652   260224   9443581923 11   Karur Thiru P.BABU,RM 04324   255574   9443150574 12   Krishnagiri Tmt. K.KANNAMMAL, RM   04343   292759   9443983200 13   Madurai Thiru S.REHOBAYAM, RM / DC   0452   2534253 9443549134 14   Nagapattinam Thiru M.RATHAKRISHNAN, SRM / DRO   04365   251353   9443342843 15   Namakkal Thiru R.RAMASUBRAMANIYARAJA,RM   04286   281188   9443237737 16   Nilgiris Thiru S.RAFI AHAMED, RM / DC   0423   2442665   9443828400 17   Perambalur Thiru P.JAYARAJ, RM (I/C)   04328   225977   9443139926 18   Pudukkottai Thiru G.CHITARASU, RM   04322   220330   9443101720 19   Ramanathapuram Thiru S.SANKARALINGAM,  RM / DC   04567   230767   9442230767 20   Salem Thiru M.KADAR MAIDEEN, RM / DC   0427 2241626   9443118108 21   Sivagangai Thiru. G.SIVARAMAN RM   04575   241420   9486432167 22  Thanjavur Thiru P.MANIMARAN,  SRM / DRO   04362   231909   9443732305 23  Theni Thiru M.BALAMURUGAN, RM   04546   264988   9443050457 24  Thiruchirapalli Thiru V.SENTHILKUMAR,RM   0431   2417233   9443141723 25  Thirunelveli Thiru K.RAJA, RM   0462   2574575   9443695551 26  Thiruvallur Dr. M.S. KALAIVANI, RM / DC 27662417  9444662984 27  Thiruvannamalai Tmt. G.THENMOZHI, RM   04175   232071 9487262555 28  Thiruvarur Thiru A.ALAGIRISAMY, DRO/ SRM   04366   222532 9442255542 29   Thoothukudi Tmt. I.MAHALAKSHMI, RM / DC   0461   2340102 9486180564 30  TIRUPPUR Tmt. R.ESWARI, RM / DC 0421 2227626 9443732309 31   Vellore Thiru S.R.GOPINATH, RM   0416   2264654 9443393619 32   Villupuram Tmt. SANTHOSHINI CHANDRA, RM /DC   04146   223604   9486571017 33   Virudhunagar Thiru S.UDAYAKUMAR, RM / DC   04562   252016   9442132016

Ration Card Apply Procedure and Eligibility Rules and Regulation

Ration card online status check

procedure and Eligibility to apply for a new ration card

new ration card online

The following rules and regulations apply for getting a new ration card :

Condition No 3. What are the documents that must be attached with new family Ration card applications?

Ration card Application (in the new format above) should be filled up completely, signed or thumb-impression and submitted along other documents below. Incomplete forms are liable for rejection. The following documents need to be attached:

A self addressed and stamped postal cover or postcard to enable the office to communicate the results to the ration card applicant.

Mobile Number or Email addresses may be filled up in the format to enable this department to send an automated message (to be activated by end 2008) to the family card applicant on the status of the application. 

Details of LPG connection, if any, with details of name of consumer in whose name it is registered, consumer number, LPG agency and Oil Company name.

Particulars regarding earlier application for family card, including registration number and details of rejection, if any? 

Proof of applicant's current residence in Tamil Nadu (copy of original document)

Property tax payment receipt in case of own house (current year), OR

Election Photo Identity Card (EPIC), OR

Front Page of Bank Pass Book, OR

Electricity Bill (last month), OR

Telephone Bill (last month) , OR

Passport, OR

Allotment orders in respect of persons residing at houses allotted by Slum Clearance Board, OR

Currently valid tenancy agreement (in case of rented house), AND

Surrender Certificate along with relevant family card issued by the card issuing authority if any card is issued in the previous address, OR

Name Deletion Certificate from the parent or guardian family card or Non-inclusion of name Certificate issued by the card issuing authority in the previous address, OR

No card certificate issued by the card issuing authority, if there is no family card in the previous address, AND

Condition No 4: To whom should the application be sent for getting Ration card?

Civil Supplies and Consumer Protection department will be launching a full online application service by September 2008.

Applicants are requested to obtain an acknowledgement slip at the counter in the Assistant Commissioner's or Taluk Supply Office concerned.

In Chennai city and its belt areas, filled in applications with documents must be filed with Assistant Commissioner of Civil Supplies of the zone in which the applicant lives. Applicants can contact the above offices over telephone if there are doubts over the jurisdiction office of the area in which he/she is resident.

In districts other than Chennai, Taluk Supply Officers of the Civil Supplies and Consumer Protection Department or Assistant Rationing Officers (in Coimbatore city) concerned of the area in which the applicant lives is competent to receive applications for family cards.

Applicants may also chose to send the application by post. However, it would be wise to send it by Registered Post with Acknowledgement Due (RPAD) to ensure that there is proof of submission.

Condition No 5: Is there any prescribed application format to apply for Ration card?

Yes, Government of Tamil Nadu has prescribed an application format in English and application format in Tamil as well. This formats are available on the Website. User would need to download Adobe Acrobat Reader to use these forms and then print them out.

Ration card online status check procedure and Eligibility to apply

ration card apply online

Ration card online status check

procedure and Eligibility to apply for a new ration card

The following rules and regulations apply for getting a new ration card :

Condition No 1.Who are eligible to get a separate and new family ration card ?

The ration card applicant and members of the family must be close relatives

The new family ration card applicant or any of his/her family members must not be a member in any other family card in Tamil Nadu.

The new ration card applicant or his family members must not possess any family card in any State in India

The family card applicant and his/her family must be ordinarily resident in Tamil Nadu

The ration family card applicant and his/her family must be ordinarily resident in Tamil Nadu

The new ration card applicant and his/her family must be living and cooking separately

The ration card applicant and his/her family must be Indian citizens

Condition No 2: What is the procedure for processing my family Ration card ?

The new ration card application filed by you is sent for field verification. The officer carrying out the field verification is supposed to inspect the applicant's house and kitchen to ensure that the ration card applicant is living and cooking separately and also to verify the use of LPG by the family.

When the officer reports at the applicant's house, the family card applicant may ask the officer for proof of identity (official ID card) before letting him inspect the premises.

Civil Supplies and Consumer Protection Department is very concerned about the integrity of the officers and conduct in public offices. The new ration family card Applicants are free to report any indecorous behavior or demand for payment of bribes by any inspecting or office staff of the department by telephone or email to the Commissioner, Civil Supplies and Consumer Protection.

The inspection is to be carried out with 30 days of the ration card application being filed with the AC or TSO office. In case, the inspection by the officer concerned does not happen within 30 days, please speak to the Assistant Commissioner or Taluk Supply Officer concerned.

Thereafter, if the ration card application is found fit by the Assistant Commissioner or Taluk Supply Officer concerned as per the above eligibility conditions, then the application is approved and sent for printing of the family card.

Condition No 3. What are the documents that must be attached with new family Ration card applications?

Ration card Application (in the new format above) should be filled up completely, signed or thumb-impression and submitted along other documents below. Incomplete forms are liable for rejection. The following documents need to be attached:

A self addressed and stamped postal cover or postcard to enable the office to communicate the results to the ration card applicant.

Mobile Number or Email addresses may be filled up in the format to enable this department to send an automated message (to be activated by end 2008) to the family card applicant on the status of the application. 

Details of LPG connection, if any, with details of name of consumer in whose name it is registered, consumer number, LPG agency and Oil Company name.

Particulars regarding earlier application for family card, including registration number and details of rejection, if any?